A workflow is a process used to complete a series of steps. Though not always referred to as such, companies use them nearly every day. Some applications include validating parking tickets, processing hourly wages, submitting reports and processing supply payments. It might be complicated, involving a number of sub processes and approvals. Simple ones require a few clicks and one or no validation.
Workflows can be in paper or form format. However, form-based are often used because they make the breaking down of the process easy. Above all, it is simpler to point out parts that may need improvement than on paper. A manual form-based workflow makes the process long, erratic and time-consuming. Opting for an electronic or app workflow, have several benefits. Here are five which you cannot overlook.
- Real-time validation
There are times when people input incorrect characters in blanks. Manual form verification takes time, and it may be too late to inform the user of their mistake. It also inconveniences your business. An app workflow validates the entries immediately and notifies the user. Consequently, your forms will almost always be error free.
- Centralized form submission
Manual form submission is plagued with many inconveniences. It might be submitted to the wrong person, or the receiver may be out of office. Even more, the assistant or mail delivery person may forget to turn it in. App workflow and other digital form management systems can be configured to ensure the submission is made instantly and to the right recipient. You can speed up the workflow by creating a central submission point.
- Audit trails
Digital workflows provide audit trails for every form in the system. You can be able to see when and who submitted a form. If approvals are necessary, you will be shown who gave it and the dates. This becomes very helpful when situations arise that require reviewing of the process. You will have the record of all who took part in the process.
- Secure routing and Approval
Some workflows need approvals for each step of the process. Manual processing is time-consuming and inefficient. An app workflow automatically sends the digital forms to the right person in every part of the process. The form will reach the last stage only after obtaining all the necessary approvals. Therefore, the average time to the completion of the process is shortened.
- Storage space
The modern office setup may not have provision for cabinets and shelves. Besides, digital memory has become cheaper and safer. App workflows generate and stores digital forms in its database or the cloud.
In a nutshell, app workflows have the potential or making your business operations safer, more efficient and less costly.